How to Write a Tender Document

Tender documents are serious business and need a lot of expertise; you cannot get away with approximations. All tenders have entry norms, so make sure the tender fits the standard so that you are not rejected for not following the expected format.

Follow Specifications: If a certain number of copies are to be emailed then stick to that number. Do not give excess information or your tender could be left unopened.

Selection Criteria: Tender briefs always have certain criteria and these are weighed with respect to the other tenders. As these are the focus points of a tender brief you should pay special attention to them. If you do have an innovative idea then you can place it in a separate annexure. You must remember that the tender document is formal writing so business English is necessary.

Price Assessment: Your tender must follow realistic assessments. If your tender is chosen and you have under estimated the cost you won’t be able to deliver at the agreed price. If you over-cost the tender you may not be selected on the basis of being over-priced. Hence, it is best to give an honest budget assessment.

Quality Control: Before submitting the tender you must subject it to a quality control procedure; getting someone to read the document and give you critical feedback. Quality control proofreading of your writing and a grammar check should be compulsory.

Presentation: If you are called for a presentation, remember that this is another chance to sell yourself.